Council Business

EASTNOR & DONNINGTON PARISH COUNCIL

Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: eastnordonningtonpc@hotmail.co.uk website:- https://eastnordonningtonparishcouncil.co.uk

COUNCILLORS ARE SUMMONED TO ATTEND
THE ANNUAL MEETING OF THE PARISH COUNCIL
TO BE HELD AT EASTNOR CRICKET PAVILLION
ON TUESDAY 1st OCTOBER 2019 AT 7.30PM

Agenda

1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Remind members that it is the councillors responsibility to check that all Forms have received by Herefordshire Council
4. Councillor Vacancies – To Note Two Councillor Vacancies for Eastnor Parish and Consider any Nominations for Co-option
5. To Consider Approval of Minutes of Parish Council meeting held 9th July 2019
6. To Receive a Brief Report from Ledbury South Ward Councillor Helen l’Anson
7. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
8. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
9. Finance:
a) To Note Finance Report and Bank Balances
b) To Consider Adopting New Financial Regulations
c) To Decide Precept Requirement for 2020-2021
d) To Consider Payments of Outstanding Accounts
000543: Autela Group – Payroll Services Q2 – £47.08
000544: J Chester – clerk Aug/Sept salary as agreed plus expenses
000545: HMRC – PAYE Aug/Sept – £15.20
10. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Note any new Highway and Footpath Defects
11. Information Section / Correspondence / Discussion:
a) To Receive Feedback of Three Counties Road Rally Sept 2019
b) To Discuss Malvern Hills Trust Charity Commission Scheme Public Consultation
c) To Discuss Broadband in the parishes
d) To Discuss Grit Bins in the parishes
e) To Review Information and Outstanding Actions
12. Reports: To receive any reports from meetings attended
13. Training: To note any forthcoming training dates
14. To Raise Items for next scheduled Parish Council Meeting (no discussion)
15. To Confirm Dates and Time of Ordinary Meetings for the ensuing year

Signed: JLChester (Clerk to the Parish Council)                                                       Dated: 25th September 2019

The press and public are cordially invited to attend the meeting

INFORMATION SHEET

MEETING DATES

2019 – Tuesday 1st October at Eastnor
2020 – Tuesday 4th February at Brooms Green, Tuesday 7th April (Parish Meeting) at Eastnor, Tuesday 9th May at Eastnor

PARISH CLERK UPDATE
• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Helen L’Anson – Ledbury South Ward Councillor invited to attend next meeting
• Missing “Unsuitable for HGV’s” sign for Donnington reported CAS711392 Y5J1V2 11065630
• Draft Budget 2020-2021 prepared

GENERAL CORRESPONDENCE RECEIVED
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• HALC – Information Corner & Climate Change meeting*
• Herefordshire Council – Invitation to Parish Council Summit 20th Sept *
• Herefordshire Council – Power point presentation from Parish Summit *
• Herefordshire Council – Children & Young Peoples Showcase *
• Herefordshire Council – Hereford Transport Package *
• Malvern Hills Trust – Charity Commission Consultation *
• Cheltenham Motor Club – info re Three Shires Rally *

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
DATE ACTION STATUS AGENDA ITEM DETAIL
May 2018 RS / Clerk Ongoing 10 New salt bin required in Donnington
May 2018 Clerk Reported 10 Leaky Drain still problem at Eastnor CAS720986D9R8M8
July 2018 Clerk Reported 11b Report that a new depth gauge required for
Clenchers Mill Ford CAS-700143-L5R8T8 11061798
May 2019 Clerk Ongoing 12h Arrange new mandate with Scottish Widows
May 2019 Clerk Ongoing 13b Chase “Not suitable for HGV’s” signs
July 2019 SR 10b Cllr Roberts to check drains on Home Farm corner and also if depth gauge at
Clenchers Mill Ford has been reinstated.

PLANNING RECORD – (last six months)
173431 – Land off Ridgeway, Eastnor, Herefordshire, HR8 1RA 15th Sept 2017
Proposed new visitor café and parking area
Herefordshire Council Determination Made – GRANTED 30.11.18
P191299/XA2 The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB
Application for approval of details reserved by condition 3 of Listed Building Consent 190228
PP – Approval of details reserved by condition
Herefordshire Council Determination Made (Approved with Conditions)
P190282/FH The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB
Change of use of two areas of land to domestic curtilage. Proposed shed and greenhouse. Proposed wildlife pond. Full Householder Herefordshire Council Determination Made (Approved with Conditions) GRANTED 28.3.19
P191252/L Eastnor Home Farm Eastnor Ledbury Herefordshire HR8 1RD
Formation of opening within internal wall. Listed Building Consent
Herefordshire Council
192044 Eastnor Cricket Club, Clenchers Mill Lane, Eastnor
Installation of stone roadways within field (former 2nd’s cricket field) to create formal overflow car park for Eastnor Castle & Eastnor Cricket Club PC Comment: The Parish Council have no objections
Herefordshire Council
P191734/N Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed replacement sewage treatment plant. PC Comment: The Parish Council have no objections
Herefordshire Council
P191975/K Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed works to T539, T541 Oak, T6 Oak, T393 Cedar, T390 Lucombe Oak, T396 Cedar, T472 Oak. Reasons: Work recommended in recent tree safety report report PC Comment: The Parish Council have no objections
Herefordshire Council
192926 Gold Hill Farm, Clenchers Mill Lane, Eastnor, HR8 1RE
Repairs / reinstatement works to barn (building 3)
Herefordshire Council