Council Business

EASTNOR & DONNINGTON PARISH COUNCIL

Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: eastnordonningtonpc@hotmail.co.uk website:- https://eastnordonningtonparishcouncil.co.uk

COUNCILLORS ARE SUMMONED TO ATTEND A MEETING
OF THE PARISH COUNCIL
TO BE HELD AT BROOMS GREEN, DONNINGTON & RYTON MEMORIAL HALL
ON TUESDAY 3RD JULY 2018 AT 7.30PM

Agenda

1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Consider Approval of Minutes of Parish Council meeting held 8th May 2018
4. To Receive a Brief Report from Ledbury South Ward Councillor, Emma Holton
5. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note:
Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
6. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
182012 – 3 Hillend Cottages, Eastnor, Ledbury, Herefordshire HR8 1RF
Proposed internal alteration of outhouses, to create internal Utility/Shower Room.
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
7. To Adopt the following Policies for Eastnor & Donnington Parish Council
a) Standing Orders b) Code of Conduct c) Financial Regulations d) Donations/Grants Policy e) Assets Register
f) Risk Assessment Schedule g) Risk Management Policy h) Freedom of Information requests
i) Complaints Policy j) Training & Development Policy k) Media Policy l) Social Media Policy
m) Communications Policy n) Equal Opportunities Policy o) Bullying & Harassment Policy
p) Health & Safety Policy q) Unacceptable Behaviour Policy
r) Discipline & Grievance Policy s) Policy for Planning Applications received between meetings
8. Governance:
a) To Consider Appointing the clerk as GDPR Data Protection Compliance Officer
b) To Note that ALL correspondence is to go through the clerk
9. Appointments:
a) To Appoint HALC Eastern Area Representative
10. Finance:
a) To Review the Parish Council Insurance Policy and decide on any alterations required
b) To Consider out sourcing Payroll Provision
c) To Note Finance Report and Bank Balances
d) To Consider Payments of Outstanding Accounts
000523: Eyelid Productions – Annual Website support £100.00
000524: J Chester – clerk salary June and expenses – as agreed
000525: D Fenwick – clerk salary and expenses May – as agreed
11. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Note any new Highway and Footpath Defects
12. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
13. Reports: To receive any reports from meetings attended
14. Training: To note any forthcoming training dates
15. To Raise Items for next scheduled Parish Council Meeting (no discussion)
16. To Decide Dates and Time of Ordinary Meetings for the ensuing year

N.B. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
Due to the confidential nature of the business to be transacted and pursuant to the above Act a resolution will be passed to exclude the public and press during discussion of the following agenda items. The confidential nature being the consideration of employment matters.

17. To Consider Clerks Contract of Employment, Salary, Working Hours and Allowances

Signed: JLChester (Clerk to the Parish Council) Dated: 25th May 2018

The press and public are cordially invited to attend the meeting

INFORMATION SHEET

PARISH CLERK UPDATE

• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Emma Holton Ledbury South Ward Councillor invited to attend next meeting
• Neil James, Balfour Beatty Locality Steward invited to attend next meeting
• Parish Council Policies prepared
• Planning Department contacted re extension on the return of parish council comments
• Website training undertaken
• GDPR Action Plan undertaken
• End of Year Accounts Audit requirements completed
• SLCC meeting attended – Guest Speaker, Crispin Taylor SLCC National Finance Advisor spoke about external audit, auto-enrolment, CIL, donations & grants etc
• Clerk / Chairman introduction meeting

GENERAL CORRESPONDENCE RECEIVED

• Balfour Beatty – Weekly Locality briefings *
• A Bush, Herefordshire Council – Herefordshire Armed Forces Day *
• A Bush, Herefordshire Council – Invitation to Herefordshire Council Budget Consultation Wed 4th July 6.30pm Shire Hall, Hereford

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-

DATE ACTION AGENDA ITEM
May 2018 RS / Clerk 10 New salt bin required in Donnington
May 2018 Clerk 10 Leaky Drain still problem at Eastnor

PLANNING RECORD – (last six months)
P174546/F – Planning Permission 4th December 2017
The Vineyards Donnington Ledbury Herefordshire HR8 2HY, Proposed extension to an existing grain store and general purpose storage building., Herefordshire Council Determination Made – Approved with Conditions 16.2.18
P182012/L – Listed Building Consent 1st June 2018
3 Hillend Cottages Eastnor Ledbury Herefordshire HR8 1RF, Proposed internal alteration of outhouses, to create
internal Utility/Shower Room. Herefordshire Council Valid
P180201/XA2 – PP – Approval of details reserved by condition 17th January 2018
The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB, Application for approval of details reserved by condition 5 attached to Listed Building Consent P143530/L. Herefordshire Council Determination Made – Approved 2.2.18
P174647/XA2 – PP – Approval of details reserved by condition 4th January 2018
Hillend House Eastnor Ledbury Herefordshire HR8 1RF, Application for approval of details reserved by conditions 3 & 4 attached to planning permission 173242. Herefordshire Council Determination Made – Approved 11.1.18
P174649/XA2 – PP – Approval of details reserved by condition 12th December 2017
Hillend House Eastnor Ledbury Herefordshire HR8 1RF, Application for approval of details reserved by condition as attached to planning permission 173243. Herefordshire Council Determination Made – Approved 11.1.18