Council Business

EASTNOR & DONNINGTON PARISH COUNCIL

Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: eastnordonningtonpc@hotmail.co.uk   website:https://eastnordonningtonparishcouncil.co.uk

COUNCILLORS ARE SUMMONED TO ATTEND
THE ANNUAL MEETING OF THE PARISH COUNCIL
TO BE HELD AT BROOMS GREEN VILLAGE HALL
ON TUESDAY 4th February 2020 AT 7.30PM

Agenda

1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Remind Councillors that it is their responsibility to check that all Forms have received by Herefordshire Council and to Update their Register of Interests if necessary
4. Councillor Vacancies – To Note Two Councillor Vacancies for Eastnor Parish and Consider any Nominations for Co-option
5. To Consider Approval of Minutes of Parish Council meeting held 1st October 2019
6. To Receive a Brief Report from Ledbury South Ward Councillor Helen l’Anson
7. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
8. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
9. Finance:
a) To Note Finance Report and Bank Balances
b) To Consider Payments of Outstanding Accounts
000546: Autela Group – Payroll Services Q3 – £47.08
000547: J Chester – clerk Oct/Nov/Dec/Jan salary as agreed plus expenses
000548: HMRC – PAYE Oct/Nov/Dec/Jan – £30.40
000549: HALC – Website Annual Hosting Fee – £60.00
000550: HALC – Annual Subscription – £376.97
Direct Debit: Information Commissioner – Annual Data Protection Fee – £35.00
10. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Note any new Highway and Footpath Defects
c) To Discuss Balfour Beatty Proposal of cutting verges for Biodiversity
11. Information Section / Correspondence / Discussion:
a) To Discuss Three Counties Road Rally Sept 2020
b) To Discuss Broadband and mobile phone signal in the parishes
c) To Review Information and Outstanding Actions
12. Reports: To receive any reports from meetings attended
13. Training: To note any forthcoming training dates
14. To Raise Items for next scheduled Parish Council Meeting (no discussion)
15. To Confirm Date and Time and Location of Next Meeting – Tuesday 5th May 2020 at Eastnor Cricket Pavillion at 7.30pm

Signed: JLChester (Clerk to the Parish Council)                                                              Dated: 25th January 2020

The press and public are cordially invited to attend the meeting

INFORMATION SHEET

MEETING DATES

2020 – Tuesday 4th February at Brooms Green, Tuesday 7th April (Parish Meeting) at Eastnor, Tuesday 9th May at Eastnor

PARISH CLERK UPDATE
• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Helen L’Anson – Ledbury South Ward Councillor invited to attend next meeting
• Missing “Unsuitable for HGV’s” sign for Donnington reported CAS711392 Y5J1V2 11065630
• Budget 2020-2021 finalised
• 2020-2021 Precept of £5250 requested

GENERAL CORRESPONDENCE RECEIVED
• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• Balfour Beatty – Parish Briefing Notes *
• Balfour Beatty – Managing verges for Biodiversity *
• HALC – Information Corner & Training Schedule *
• Herefordshire Council – Invitation to Climate Change, The Great Collaboration *
• Herefordshire Council – Transport Package *
• Cheltenham Motor Club – info re Three Shires Rally *

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
DATE ACTION STATUS AGENDA ITEM DETAIL
May 2019 Clerk Ongoing 12h Arrange new mandate with Scottish Widows
May 2019 Clerk Ongoing 13b Chase “Not suitable for HGV’s” signs
Oct 2019 Clerk Ongoing 10b The clerk will report open drain cover on Home Farm corner to Balfour Beatty
and ask Bromsberrow PC to arrange replacement depth gauge at Clenchers Mill Ford Oct 2019 Clerk Ongoing 11d Report broken grit bin by Deans Hill Cottage. Request new git bin by Smallends Farm

PLANNING RECORD – (last six months)
173431 – Land off Ridgeway, Eastnor, Herefordshire, HR8 1RA 15th Sept 2017
Proposed new visitor café and parking area
Herefordshire Council Determination Made – GRANTED 30.11.18
P191734/N Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed replacement sewage treatment plant.
PC Comment: The Parish Council have no objections
Herefordshire Council Decision: GRANTED 11.9.19
P191975/K Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed works to T539, T541 Oak, T6 Oak, T393 Cedar, T390 Lucombe Oak, T396 Cedar, T472 Oak. Reasons: Work recommended in recent tree safety report report
PC Comment: The Parish Council have no objections
Herefordshire Council Decision: GRANTED
192926 Gold Hill Farm, Clenchers Mill Lane, Eastnor, HR8 1RE
Repairs / reinstatement works to barn (building 3)
Herefordshire Council Decision: WITHDRAWN 24.10.19

nningtonpc@hotmail.co.uk website:- https://eastnordonningtonparishcouncil.co.uk