Council Business

EASTNOR & DONNINGTON PARISH COUNCIL

Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: eastnordonningtonpc@hotmail.co.uk website:- http://eastnordonningtonparishcouncil.co.uk

COUNCILLORS ARE SUMMONED TO ATTEND A MEETING
OF EASTNOR & DONNINGTON PARISH COUNCIL
TO BE HELD AT BROOMS GREEN VILLAGE HALL
ON TUESDAY 5TH FEBRUARY 2019 AT 7.30PM

Agenda

1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Note Councillor Vacancies and Receive any Nominations for Co-option
4. To Consider Approval of Minutes of Parish Council meeting held 9th October 2018
5. To Receive a Brief Report from Ledbury South Ward Councillor, Emma Holton
6. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
7. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
184508 – The Lodge, Donnington, Ledbury, Herefordshire, HR8 2HX
Proposed single storey extension to dwelling
190120 – Eastnor Castle, Eastnor, Ledbury, Herefordshire, HR8 1RL
Reinstatement of a Gothic gate Overthrow and Coat of Arms on Portcullis Lodge
190168 – Eastnor Castle, Eastnor, Ledbury, Herefordshire, HR8 1RL
Proposed works to various trees – see schedule of proposed works
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
8. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
b) To Decide amount of donation to Eastnor Cricket Club for CCTV for pavilion
c) To Consider Response to Three Shires Stages Rally
d) To Consider Request for Grant towards Eastnor Churchyard Maintenance
9. Finance:
a) To Note Finance Report and Bank Balances
b) To Consider setting up a Direct Debit to pay Information Commissioner Data Protection Annual Fee
c) To Consider Payments of Outstanding Accounts
000528: J Chester – clerk expenses £252.55 plus salary Oct, Nov, Dec & Jan – as agreed in contract
000529: HMRC – PAYE June-Sept – £151.80
000530: Autela Group – Payroll Services Q3 – £46.80
000531: HALC – Annual Website Hosting & Domain Name Fee – £120.00
000532: HALC – Election Special Training Course (CSD) – £36.00
000533: Eastnor Cricket Club – CCTV – £TBC
10. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Note any new Highway and Footpath Defects
11. Reports: To receive any reports from meetings attended
12. Training / Meetings: To note any forthcoming training and meeting dates and decide attendees
13. To Raise Items for next scheduled Parish Council Meeting (no discussion)
14. To Note Dates and Time and Location of Ordinary Scheduled Meetings for the ensuing year
Tuesday 2nd April 2019 – annual parishes meetings at Eastnor
Tuesday 14th May 2019 at Eastnor
(All meetings to be held at 7.30pm)

Signed: JLChester (Clerk to the Parish Council) Dated: 29th January 2019
The press and public are cordially invited to attend the meeting

INFORMATION SHEET

PARISH CLERK UPDATE

• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Emma Holton Ledbury South Ward Councillor invited to attend next meeting
• Parish Council Budget finalised
• HALC Conference and AGM and Eastern Area Annual meeting attended
• 2019-2020 Precept of £5000 requested and agreed
• Defibrillator Maintenance Contract arranged
• Defibrillator Heartstart training evening arranged Feb 4th
• Missing “Unsuitable for HGV’s” sign for Donnington reported CAS711392 Y5J1V2 11065630

GENERAL CORRESPONDENCE RECEIVED

• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• Balfour Beatty – Grit Bin Filling and remapping *
• Herefordshire Council – Invitation to Herefordshire Council Parish Council summits 17 Oct & 24th January*
• Herefordshire Council – Cabinet Updates *
• Herefordshire Council – Draft Minerals & Waste Consultation *
• Herefordshire Council – Enterprise Zone Local Development Order*
• Herefordshire Council – Community Champions 2019*
• Herefordshire Council – Xmas Waste Collections*
• Herefordshire Council – Winter Maintenance Poster *
• One Community – LGA/NALC Guide *
• Malvern Hills AONB – Newsletter *
• HALC – Training Diary Oct & Jan *
• Cheltenham Motor Club – Three Counties Road Rally *

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-

DATE ACTION STATUS AGENDA ITEM DETAIL
May 2018 RS / Clerk Ongoing 10 New salt bin required in Donnington
May 2018 Clerk Reported 10 Leaky Drain still problem at Eastnor
July 2018 Clerk Complete 5 Eldorado complaint letters to be sent
July 2018 Clerk Reported 11b Potholes need repair in Donnington
July 2018 Clerk Reported 11b Report that a new depth gauge required for
Clenchers Mill Ford CAS-700143-L5R8T8 11061798
Oct 2018 Clerk Ongoing 8b Donation to CCTV at Eastnor Cricket Pavillion
Oct 2018 Clerk Complete 8c Arrange defib maintenance contract

PLANNING RECORD – (last six months)
P182012/L – 3 Hillend Cottages Eastnor Ledbury Herefordshire HR8 1RF
Proposed internal alteration of outhouses, to create internal Utility/Shower Room.
Herefordshire Council Determination Made – GRANTED 20.9.18
P183196/K -Land at castle boundary wall to Clenchers Mill Lane and boundary of Old Post Office to Highway
A438 Eastnor Ledbury Herefordshire , Proposed works to trees on boundary of estate property with highway,
crown lifting to trees/cutting back of overgrown hedges required to provide sufficient clearance for high-sided
vehicles accessing the highway (indicated blue on plan). Felling of single dead Yew Tree adjacent to castle
boundary wall, required on the interests of health and safety due to proximity to public road and public access to
castle grounds (indicated orange on plan).
Herefordshire Council Determination Made – GRANTED 19.9.18
173431 – Land off Ridgeway, Eastnor, Herefordshire, HR8 1RA 15th Sept 2017
Proposed new visitor café and parking area
Herefordshire Council Determination Made – GRANTED 30.11.18
183804 – Portcullis Lodge, Eastnor Castle, Ledbury, Herefordshire, HR8 1RL
Installation of permanent structural strengthening works within undercroft below roadway.
Herefordshire Council Determination Made – GRANTED 7.12.18