Council Business

EASTNOR & DONNINGTON PARISH COUNCIL

COUNCILLORS ARE SUMMONED TO ATTEND A MEETING
OF EASTNOR & DONNINGTON PARISH COUNCIL
TO BE HELD AT THE PAVILLION, EASTNOR CRICKET CLUB
ON TUESDAY 9TH OCTOBER 2018 AT 7.30PM

Agenda

1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Note Councillor Vacancies and Receive any Nominations for Co-option
4. To Consider Approval of Minutes of Parish Council meeting held 9th July 2018
5. To Receive a Brief Report from Ledbury South Ward Councillor, Emma Holton
6. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
7. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)

183471 – Westleigh, Eastnor, Ledbury, Herefordshire, HR8 1ER  – Partial demolition of existing extension and erection of 2 storey extension

b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
8. Information Section / Correspondence / Discussion:
a) To Review Information and Outstanding Actions
b) To Consider request from Eastnor Cricket Club for donation towards CCTV for pavilion
c) To Consider Defibrillator Service Agreement
d) To Discuss if Fuel Poverty is an issue in the Parishes
e) To Discuss Malvern Hills AONB – Management Pan 2019-2024 Consultation
9. Finance:
a) To Decide New Bank Signatories and complete Bank Mandates
b) To Review the Parish Council Budget
c) To Consider Parish Precept requirement 2019/2020
d) To Note Finance Report and Bank Balances
e) To Consider Payments of Outstanding Accounts
000526: J Chester – clerk expenses £57.35 plus salary July, Aug and Sept – as agreed in contract
000527: HMRC – PAYE June-Sept – £151.80
10. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Discuss Herefordshire Council Pothole Repairs and Public Realm Services
c) To Note any new Highway and Footpath Defects
11. Reports: To receive any reports from meetings attended
12. Training / Meetings: To note any forthcoming training and meeting dates and decide attendees
13. To Raise Items for next scheduled Parish Council Meeting (no discussion)
14. To Note Dates and Time and Location of Ordinary Scheduled Meetings for the ensuing year
Tuesday 7th February 2019 at Brooms Green
Tuesday 4th April 2019 – annual parishes meetings at Eastnor
Tuesday 2nd May 2019 at Eastnor
(All meetings to be held at 7.30pm)

Signed: JLChester (Clerk to the Parish Council)                                               Dated: 2nd October 2018
The press and public are cordially invited to attend the meeting

INFORMATION SHEET

PARISH CLERK UPDATE

• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Emma Holton Ledbury South Ward Councillor invited to attend next meeting
• Parish Council Budget prepared
• HALC Eastern Area Annual meeting attended
• Resignations of D Brant & I Pudduck forwarded to Herefordshire Council and Vacancy Notices arranged

GENERAL CORRESPONDENCE RECEIVED

• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• Balfour Beatty – Parish Footpath Officers Briefing Q&A Notes*
• Herefordshire Council – Pothole Repairs & Public Realm Services Consultation*
• Herefordshire Council – Invitation to Herefordshire Council Parish Council summit 17th October *
• Herefordshire Council – Invitation to NMiTE Fri 19th October *
• Herefordshire Council – Cabinet Updates *
• Herefordshire Council – Digital Support *
• Herefordshire Council – Remembrance Sunday Programme of Events *
• Herefordshire Council – Fuel Poverty *
• Malvern Hills AONB – Management Pan 2019-2024 Consultation *
• HALC – Training Diary *

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-

DATE ACTION STATUS AGENDA ITEM DETAIL
May 2018 RS / Clerk Ongoing 10 New salt bin required in Donnington
May 2018 Clerk Reported 10 Leaky Drain still problem at Eastnor
July 2018 Clerk Complete 5 Eldorado complaint letters to be sent
July 2018 Clerk Reported 11b Potholes need repair in Donnington
July 2018 Clerk Reported 11b Report that a new depth gauge required for
Clenchers Mill Ford CAS-700143-L5R8T8 11061798

PLANNING RECORD – (last six months)
P182012/L – Listed Building Consent 1st June 2018
3 Hillend Cottages Eastnor Ledbury Herefordshire HR8 1RF, Proposed internal alteration of outhouses, to create
internal Utility/Shower Room. Herefordshire Council Determination Made – Approved 20.9.18
P183196/K – Works to Trees in a Conservation Area 21st August 2018
Land at castle boundary wall to Clenchers Mill Lane and boundary of Old Post Office to Highway A438 Eastnor Ledbury Herefordshire , Proposed works to trees on boundary of estate property with highway, crown lifting to trees/cutting back of overgrown hedges required to provide sufficient clearance for high-sided vehicles accessing the highway (indicated blue on plan). Felling of single dead Yew Tree adjacent to castle boundary wall, required on the interests of health and safety due to proximity to public road and public access to castle grounds (indicated orange on plan). Herefordshire Council Determination Made – Approved 19.9.18