Council Business


Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036
email: website:-

ON TUESDAY 9th JULY 2019 AT 7.30PM


1. To Accept any Apologies for Absence and Note the Reason
2. To Record any Declarations of Interest and Consider any Requests for Dispensations
3. To Remind Councillors that all Forms should have been returned to Herefordshire Council
4. Councillor Vacancies – To Note Three Councillor Vacancies for Eastnor Parish and Consider any Nominations for Co-option
5. To Consider Approval of Minutes of Parish Council meeting held 14th May 2019
6. To Receive a Brief Report from Ledbury South Ward Councillor Helen l’Anson
7. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
8. Planning: NB: no paper copies of applications are available to view at the meeting unless specified
a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)
192044 Eastnor Cricket Club, Clenchers Mill Lane, Eastnor
Instalation of stone roadways within field (former 2nd’s cricket field) to create formal overflow car park for Eastnor Castle & Eastnor Cricket Club
P191734/N Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed replacement sewage treatment plant.
P191975/K Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed works to T539, T541 Oak, T6 Oak, T393 Cedar, T390 Lucombe Oak, T396 Cedar, T472 Oak. Reasons: Work recommended in recent tree safety report report
b) To Note Details of Decision Notices Received from Hereford Council: as per planning record
9. Finance:
a) To Note Finance Report and Bank Balances
b) To Consider Payments of Outstanding Accounts
000538: Autela Group – Payroll Services Q1 – £39.23
000539: Eyelid Productions – Annual Website Support – £100.00
000540: HMRC – PAYE June – £22.80
10. Highways/Footpaths:
a) To Note Weekly Reports from Balfour Beatty Locality Steward
b) To Note any new Highway and Footpath Defects
11. Information Section / Correspondence / Discussion:
a) To Discuss El Dorado Festival 4-6 July 2019
b) To Discuss Lakefest 8-12 August 2019
c) To Discuss Three Counties Road Rally Sept 2019
d) To Discuss Grit Bins in the parishes
e) To Discuss the Smart Water scheme offered by West Mercia Police Crime Protection
f) To Consider Response to Public Consultation on a proposed Public Space Protection Order pursuant to Gullet
Quarry, Malvern.
g) To Review Information and Outstanding Actions
12. Reports: To receive any reports from meetings attended
13. Training: To note any forthcoming training dates
14. To Raise Items for next scheduled Parish Council Meeting (no discussion)
15. To Decide Dates and Time of Ordinary Meetings for the ensuing year

Signed: JLChester (Clerk to the Parish Council)                                                                   Dated: 25th June 2019
The press and public are cordially invited to attend the meeting


• Road defects reported to Locality Steward / Herefordshire Council via website
• Website updated
• Helen L’Anson – newly elected Ledbury South Ward Councillor invited to attend next meeting
• Missing “Unsuitable for HGV’s” sign for Donnington reported CAS711392 Y5J1V2 11065630
• End of Year Accounts completed and exemption certificate sent to external auditor

• Balfour Beatty – Weekly Locality briefings *
• Balfour Beatty – road closure notices *
• HALC – Information Corner *
• Malvern Hills DC – Proposed Public Space Protection Order for Gullet Quarry *
• Herefordshire Council – Notice of Review of Polling Districts / Stations *
• Lakefest 8-12 August 2019 *

* Circulated to Cllrs.

OUTSTANDING ACTIONS – These are the consolidated actions outstanding after the last meeting:-
May 2018 RS / Clerk Ongoing 10 New salt bin required in Donnington
May 2018 Clerk Reported 10 Leaky Drain still problem at Eastnor CAS720986D9R8M8
July 2018 Clerk Reported 11b Report that a new depth gauge required for
Clenchers Mill Ford CAS-700143-L5R8T8 11061798
May 2019 Clerk Ongoing 12h Arrange new mandate with Scottish Widows
May 2019 Clerk Ongoing 13b Chase “Not suitable for HGV’s” signs

PLANNING RECORD – (last six months)
173431 – Land off Ridgeway, Eastnor, Herefordshire, HR8 1RA 15th Sept 2017
Proposed new visitor café and parking area
Herefordshire Council Determination Made – GRANTED 30.11.18
183804 – Portcullis Lodge, Eastnor Castle, Ledbury, Herefordshire, HR8 1RL
Installation of permanent structural strengthening works within undercroft below roadway.
Herefordshire Council Determination Made – GRANTED 7.12.18
P190168/K Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Proposed works to various trees – see schedule of proposed works.
Works to Trees in a Conservation Area
Herefordshire Council Determination Made (Trees in Cons Area Works Can Proceed) Friday 8 February 2019
P190120/L Eastnor Castle Eastnor Ledbury Herefordshire HR8 1RL
Reinstatement of a Gothic gate Overthrow and Coat of Arms on Portcullis lodge.
Listed Building Consent Herefordshire Council Determination Made – GRANTED 28.2.19
P190228/L The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB
Proposed new window design only for conversion and refurbishment of stable, tack and carriage room. Permission for conversion was granted in 2015 and work has already begun, application no. P143530/L. (For DOC 3 see 191299) Listed Building Consent
Herefordshire Council Determination Made (Approved with Conditions) – GRANTED 8.3.19
P191299/XA2 The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB
Application for approval of details reserved by condition 3 of Listed Building Consent 190228
PP – Approval of details reserved by condition Determination Made (Approved with Conditions)
P190282/FH The Old Rectory Upper Road Eastnor Ledbury Herefordshire HR8 1RB
Change of use of two areas of land to domestic curtilage. Proposed shed and greenhouse. Proposed wildlife pond.
Full Householder Herefordshire Council Determination Made (Approved with Conditions) GRANTED 28.3.19
P191252/L Eastnor Home Farm Eastnor Ledbury Herefordshire HR8 1RD
Formation of opening within internal wall. Listed Building Consent