Minutes 10th May 2016

Eastnor & Donnington Parish Council
Annual Parish Council Meeting

MINUTES
Held at 7.15pm on Tuesday 10th May 2016
At Eastnor Cricket Club

Present: Denis Brandt (DB), Robin Smith (RS), Christine Stallard Daniels (CSD), Caroline Layton (CL), Shirley Roberts (SR) and Shane Howells.
In attendance: Clerk

1. Election of Officers
DB was elected as Chair, proposed by RS and seconded by CL.
RS was elected as Vice Chair, proposed by DB and seconded by CSD
AGREED by all present and declaration of acceptance of office forms completed.

2. To consider the acceptance of apologies for absence from councillors
Apologies accepted from Imogen Puddock.

3. To receive declarations of interests and written requests for dispensations
None

4. Opportunity for speakers
No speakers.

5. To consider the adoption of the minutes of meeting 2nd February 2016
Were considered and signed as a true and accurate record. AGREED

6. Notes reported back from Finance Meeting on 8th March 2016
Following cheques AGREED and signed:
Herefordshire Council Election Costs £69.20
Information Commissioner £35.00
Donnington Church PCC Donation £300.00
Zurich Municipal Insurance £251.85
Eastnor Cricket Club Room Hire £10.00
Computer Software and Anti-Virus £113.97
HMRC Paye £126.20
Clerk Expenses £17.50
Clerk Salary March

7. Co-option of Eastnor Councillor Vacancy
DB to contact interested resident.

8. Finance

Cheques presented for signature:
Clerk salary for May & June 2016
HMRC PAYE £104.40
Petty Cash £30.00
Clerk Expenses £43.00
Eastnor Cricket Club Room Hire £10.00
Cheques AGREED by all and signed off

9. To agree Annual Return and accounts for 2015/16
Sections 1 and 2 read out and AGREED by all present. Signed off by Chair.
Bank balances total £4137.50. Deficit for the year is £127.70. Grant element of the precept is £151. Variances to report – Other Income: Transparency Grant received to cover website set up costs and equipment. Other Payment: purchase of computer equipment using Transparency Grant.

10. Discuss road safety issues within Eastnor and Donnington
Pot hole on roadside at Dean Hill, Eastnor. No warning signs and depth gauge at ford on Clenchers Mill Lane, Eastnor.

11. To note Information Sheet
Clerks and Councils Direct Newsletter

12. To note date of next meetings:
Tuesday 5th July 2016 – Broomsgreen, Donnington & Ryton Village Hall
Tuesday 13th September 2016 – Eastnor Cricket Club
Tuesday 15th November 2016 – Broomsgreen, Donnington and Ryton Village Hall

The Chairman closed the meeting at 7.40pm
Signed………………………………………………………